Administrative Assistant to the Head of Business Affairs & Legal

Location: Santa Monica, California
Date Posted: 03-29-2018
Administrative Assistant to the Head of Business Affairs & Legal
 
The Role
 
The Administrative Assistant will provide administrative support to the EVP and Head of Business & Legal Affairs, which includes phone coverage, scheduling, as well as support AwesomenessTV’s business affairs team at large for departmental meetings, events, projects, etc. This role will often be interacting with traditional and digital talent along with its representation on behalf of the department.  
 
Key Responsibilities
 
  • Create and manage executive(s) calendar, phones, travel, and internal/external relations
  • Perform administrative duties and support day to day operations for Business Affairs Dept.
  • Draft, compose forms, memorandums, redlines and other documents and correspondence as appropriate
  • Answer telephone, screen and route calls, respond to internal and external inquiries and provide routine information within scope of authority
  • Schedule, organize and coordinate internal and external meetings
  • Track status of documents from beginning to fully-executed agreements
  • Coordinate execution of approved documents, communicate and update status in system and distribute documents as required
  • Maintain and administer legal contracts filing systems, and assist in monitoring dates of legal significance, such as options or expirations
  • Work on special projects and perform other related duties as assigned

Requirements:
 
  • 2+ years of executive-level administrative experience within a fast-paced environment, preferably within entertainment, management and/or agency is preferred
  • Ability to read and interpret legal contracts
  • Proficiency with Microsoft Word, PowerPoint, Keynote and Excel
  • J.D. preferred, Bachelor’s Degree or equivalent experience required
  • Proactive, anticipation of executive needs and thorough follow-up required
  • Strong oral and written communication skills
  • Significant level of discretion due to exposure to confidential information and high-profile individuals
  • Strong attention to detail and excellent communication skills
  • Desire to be a team player and work with many different departments of a growing media company
  • Ability to work in a busy and exciting environment
  • Adaptable and fun personality goes a long way!
 
AwesomenessTV is a multi-platform media company owned by Comcast, Hearst and Verizon. Included under the AwesomenessTV banner are AwesomenessTV - a leading destination for original programming serving the global Gen Z audience, the ATV Network - a global creator community, DreamWorksTV, Awestruck, Awesomeness Films, Big Frame, and Wildness.  AwesomenessTV was founded by Brian Robbins (Smallville, Varsity Blues, All That) and Joe Davola (In Living Color, Smallville, MTV Networks). Check out www.awesomenesstv.com.
  
AwesomenessTV is an Equal Opportunity Employer.  It is our policy to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, creed, national origin, gender, sexual orientation, age, gender identity, marital status, citizenship, disability, genetic information, veteran status or any other basis prohibited by applicable state, federal or local law.
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